One House. Three Platforms.
The software arm of Holistically Simple — purpose-built for how your operation actually runs. AcadevoFit (Studio), Acadevo Martial Arts Pro (Academy) and Power Portal (Clinic). CRM, AI suite, curriculum engine, bookings, billing and marketing automation under one login.
Replace the bookings tool, the email tool, the billing add-on, the texting app, the AI tools, the website builder and the curriculum spreadsheet — with one platform built for your floor
The AI Suite: Marketing That Runs Itself
The AI suite built into AcadevoFit and Martial Arts Pro captures leads, writes content, builds menu & workout plans, and automates follow-up — so your marketing doesn't stop when the floor gets busy.
🤖 Why This Matters
The Problem: Your marketing only runs when you sit down to run it. Day-passes leave without a follow-up. Campaigns wait until you have a free evening. The admin grows with every new member.
The Solution: The AI suite handles the repetitive work — content, follow-up, plans, inquiries — so it keeps running while you're teaching. It's the same automation that converted 80% of day-passes to enrolled members across 10 documented events on our own floor.
Conversational AI
24/7 chatbot and voicebot that qualifies leads, answers questions, and books appointments—across all time zones while you sleep.
- Natural language conversations (not robotic)
- Lead qualification based on your criteria
- Direct calendar booking integration
- Multi-language support (15+ languages)
- Intelligent escalation to human when needed
Content AI
Generate blog posts, social media content, email campaigns, and marketing copy in your brand voice—so content keeps shipping while you're on the floor.
- Blog articles (500-2,000 words)
- Social media posts (all platforms)
- Email sequences and campaigns
- Website copy and landing pages
- Ad copy and promotional materials
Reviews AI
Automated review requests, reputation monitoring, and response management across major review platforms—build the reputation that fills your floor.
- Automated review request timing
- Multi-platform monitoring (Google, Yelp, Facebook, etc.)
- AI-powered response suggestions
- Sentiment analysis and alerts
- Review showcase widgets for website
Workflow AI
Custom automation builder that handles repetitive tasks, data entry, and follow-ups without your involvement—reclaim 10+ hours weekly.
- Drag-and-drop workflow builder
- Trigger-based automations
- Multi-step sequences with delays
- Conditional logic (if/then routing)
- 100+ pre-built workflow templates
Member Management: One Record, Total Visibility
Track every prospect and member in one system — bookings, billing, attendance, rank and progression. Automated follow-ups and a member app that cuts the admin you do by hand.
📊 The Member-Data Problem
Reality Check: Members slip away through poor follow-up, missed renewals, and data scattered across a booking tool, a billing tool and a spreadsheet. None of it talks to each other, and you can't see who's about to leave.
The Fix: One member record with attendance, payments and progression in one place — plus the reporting that shows who's at risk before they go. It's how we held 95% pilot-program retention.
Unified CRM
Track every prospect and client interaction in one place. Pipeline visibility, automated stage progression, and 90-day revenue forecasting.
- Unlimited contacts and deals
- Customizable pipeline stages
- Activity tracking and timeline
- Email and SMS history
- Revenue forecasting and reporting
Calendar & Scheduling
Smart booking that syncs with your availability. Automated reminders and time-zone detection cut the no-shows that drain a class schedule.
- Customizable booking pages
- Buffer time between appointments
- Team scheduling (round-robin, collective)
- Automated email/SMS reminders
- Zoom/Google Meet integration
Missed Call Text Back
Automatically sends an SMS when you miss a call—so the prospect you couldn't pick up for mid-class doesn't just disappear.
- Instant SMS when call is missed
- Customizable message templates
- Include booking link in message
- Two-way SMS conversations
- Automatic CRM contact creation
Client Portal
Branded portal where clients access documents, schedules, and resources. Reduces admin time by 60%—clients self-serve instead of emailing you.
- White-labeled with your branding
- Secure document sharing
- Project/task management
- Payment and invoice access
- Two-way messaging
Marketing & Web: Built to Fill Your Floor
Build your website, launch campaigns, schedule social, and track what's actually driving enrollments — all from one place, with a custom domain (Pro).
🚀 Fragmented Marketing Kills Enrollments
The Trap: A website builder here, an email tool there, a separate social scheduler — none of it synced to your member data. You can't tell which campaign filled which class, so you're guessing.
The Alternative: Website, email/SMS, social and analytics that sit on top of the same member record. Track a lead from first click to enrolled member — and double down on what works.
Website & Funnel Builder
Drag-and-drop builder for websites, landing pages, and sales funnels. Mobile-optimized, conversion-focused templates—no coding required.
- 100+ conversion-optimized templates
- Drag-and-drop editor (no coding)
- Mobile-responsive design
- A/B testing built-in
- Custom domain connection
Email & SMS Campaigns
Segmented campaigns, automated sequences, A/B testing—with a unified inbox for email, SMS and chat in one place.
- Unlimited email sends
- SMS campaigns (bulk and automated)
- Segmentation by behavior
- Drip sequences and nurture
- Unified inbox (email + SMS + chat)
Social Media Planner
Schedule posts across Facebook, Instagram, LinkedIn, Twitter. Content calendar, analytics, engagement tracking—30 days scheduled in 2 hours.
- Multi-platform scheduling
- Visual content calendar
- Bulk upload and queue
- Best time to post recommendations
- Engagement tracking and replies
Analytics & Attribution
Track ROI on every marketing channel. Know which activities generate revenue. Make data-driven decisions—not guesses.
- Multi-touch attribution
- Revenue tracking by source
- Campaign performance dashboards
- Conversion funnel analysis
- Custom reports and exports
Cost Comparison: The Math Is Simple
A representative operator tool stack vs. one platform — actual tools and prices vary.
| Tool Category | Typical Tool | Monthly Cost | The Platform |
|---|---|---|---|
| Bookings & Scheduling | Mindbody-type software | $199/mo | ✓ Included |
| Email Marketing | Mailchimp Standard | $50/mo | ✓ Included |
| Billing / Payments add-on | Separate processor tool | $40/mo | ✓ Included |
| SMS / Texting | Texting / reminders app | $30/mo | ✓ Included |
| AI Content & Chatbot | ChatGPT + content tools | $40/mo | ✓ Included |
| Website & Hosting | Website builder | $30/mo | ✓ Included |
| Curriculum / LMS | LMS or spreadsheets | $50/mo | ✓ Included |
| Social Scheduler | Social planning tool | $30/mo | ✓ Included |
| TYPICAL MONTHLY COST | ~$469/mo | From $97/mo | |
| OR ONE-TIME (AcadevoFit) | $497 once — lifetime | ||
See Which Platform Fits Your Operation
This page is the software side — "Run It." Take the 10-minute Operator Assessment and we'll map your tool stack and show whether AcadevoFit, Martial Arts Pro, or Power Portal is the right door for you.
Take the Operator AssessmentWant us to help you run and grow it, not just hand you the software? Explore the consulting partnership levels ("Scale It") →